Menu

Administration Officer

Are you a skilled administrator who thrives in a fast-paced, diverse environment? We're seeking an experienced Administration Officer to join our growing team and play a pivotal role in driving our business forward.

About the Role

Reporting directly to the Director, this is a comprehensive administration position that combines financial management, HR operations, and business development support. You'll be the central hub managing day-to-day financial, HR, and administrative functions whilst developing and implementing efficient processes to ensure compliance with relevant legislation and company policies.

Key Responsibilities

Financial & Administrative Excellence

  • Oversee payroll administration and data entry tasks
  • Manage company insurances and liaise with financial institutions and brokers
  • Prepare, implement, and monitor SOPs/systems for administrative functions
  • Ensure accurate and timely delivery of all administrative outcomes

Human Resources Leadership

  • Oversee employment contract preparation and complete onboarding/offboarding processes
  • Provide administrative advice and guidance to site staff, ensuring OH&S compliance
  • Manage uniform allocation and site support activities
  • Interpret industrial awards and manage HR functions

Business Development Support

  • Research and prepare government grant opportunities
  • Prepare tender documentation and associated reporting requirements
  • Update company website every 6 months
  • Create weekly Facebook/social media content including videos, photos, and posts
  • Document, plan, and assist with business development task execution

Client & Stakeholder Relations

  • Liaise with clients and government agencies regarding project approvals
  • Coordinate building permits and occupancy permit tasks
  • Organise remote travel and accommodation for staff
  • Manage meeting rhythms and associated outcomes

What We're Looking For

Essential Requirements:

  • Considerable experience in a complex office environment
  • Excellent organisational and time management skills with well-developed oral and written communication abilities
  • Strong experience in Microsoft Office, Excel, and Google Suite
  • Experience with accounting software packages, including payroll functions
  • Ability to work with minimal supervision whilst taking direction when needed
  • Demonstrated problem-solving and analytical skills
  • Experience in developing, implementing, and communicating business systems
  • Ability to interpret industrial awards and manage HR functions
  • Initiative and decision-making capability in the Director's absence

Highly Regarded:

  • Experience with XERO payroll and accounting software
  • Tender documentation preparation experience
  • Website editing and design skills
  • Digital marketing experience with Instagram and Facebook platforms

What We Value

We're looking for someone who embodies our core values:

  • Teamwork with a "whatever it takes" attitude
  • Customer Focus with professional service delivery
  • Motivation and initiative-taking approach
  • Business Loyalty with environmental awareness
  • Honesty and Integrity in all interactions

What We Offer

  • Diverse Role: No two days are the same - combine finance, HR, and business development
  • Direct Impact: Report directly to the Director and influence business decisions
  • Growth Opportunities: Be part of a growing company with development potential
  • Varied Responsibilities: From payroll to social media, tender prep to staff support
  • Professional Development: Opportunity to develop and implement business systems

Ready to Make Your Mark?

If you're an experienced administrator who enjoys variety, takes initiative, and wants to be part of a dynamic team, we'd love to hear from you.

To Apply: Submit your resume and cover letter detailing your relevant experience and why you're the perfect fit for this role.

We are an equal opportunity employer committed to workplace safety and professional development.